Addressing Council

Members of the public are welcome to attend and participate in the open session of Council Meetings by completing the Request to Address Council Meetings online form before 12 noon on the day of the meeting.

Methods of addressing Council:

  • Open Forum:
    • Addresses must not relate to an item on the agenda.
    • A person wishing to address Council must identify the topic they wish to speak on.
    • Addresses must be limited to three (3) minutes.
    • Open Forum provides an opportunity to address only. It is not a forum for debate or response from Councillors.
  • Items on the Agenda - Matters brought forward by the public:
    • Addresses must relate to an item on the agenda.
    • Addresses must be limited to three (3) minutes.
    • Addresses should be made to the Chairperson.
    • If you have previously address the Council on the subject, then any further address must be made to present new information ONLY.
    • Groups, or persons wishing to present similar points of view, should nominate a spokesperson.
    • Once you have made your address and answered any questions put to you by the Councillors you should take no further part in the debate.

Correspondence relating to the current meeting must be received by Council before 12 noon on the day of the meeting. Correspondence may be submitted by completing the Request to Address Council Meetings online form or via email, post or delivered to Council Chambers.

Members of the public can request that an item be discussed early in the meeting by approaching a Council Officer or Councillor prior to the meeting commencing.  The decision to bring forward an item rests with the Mayor. Members of the public are not permitted to approach Councillors while the Council meeting is in progress. Having a matter brought forward in the Council meeting does not give a person the right to address Council on that matter.

pdf format Council Chamber Protocol provides information on attending Council meetings and addressing council.